Smart Inbox by Ashby Systems helps Microsoft 365 teams see what needs attention, who owns the next action and which commitments need a follow-up. Give managers a clear overview and teammates a focused view of the conversations they own.
Seth confirms setup and next steps by email. A request does not start a trial.
TRIAL REQUESTS BY EMAIL · MICROSOFT 365 · YOU STAY IN CONTROL · SIGN IN
Explore Smart Inbox
See what needs attention, open a fictional email, give the next step an owner and add a task. Then see the handoff reflected on the dashboard.
A focused journey using released Smart Inbox components and fictional data. Changes stay in your tab and reset when you reload. No account or mailbox is connected, no email is sent, and the summary is prewritten.
Want a concrete use case? Explore RFQ teamwork or the quote-follow-up workflow.
Less time in your inbox
Customer questions, internal handoffs and open commitments can get buried in email. Review conversations that may need attention, check the source messages and give the next step an owner. Managers and frontline staff work from the same conversation where they have mailbox access.
Read less
Illustrative RFQ review: these sample details show what a person needs to confirm. This is not an automatic specification-extraction feature.
Hi Kestrel team,
We're starting the Riverside warehouse fit-out and need a quote for 400 angle brackets, 150 × 75 mm, with a hot-dip galvanized finish, delivered to our Riverside site by October 10.
Can you send a formal quote by Wednesday? Drawing attached.
Thanks,
Chris Duval, Oakline Builders
Suggested next step
Confirm stock and lead time for 400 brackets, ask Chris for the steel thickness, and send the formal quote by Wednesday.Whose turn
When a customer writes back after your answer, it comes back to your team, not buried under "answered".
Brightwell asked for a ship date.
Built for the team
Assign a conversation to an eligible teammate. People with access can see who is handling it; the owner can use Mine to focus on their conversations.
Waiting on a supplier until Monday? Snooze it. It comes back on time, or sooner if they write first.
Reply, reply all or forward from Smart Inbox. You check the draft and press Send. It goes out from your Outlook, as always.
Ask your inbox
Plain answers, each linked to its sources, with a line that shows exactly what was searched so you can check it in a click.
Clean up
Newsletters, notifications and promotions, grouped by sender. Keep what you want. Archive or delete the rest, and it happens in Outlook too.
Delete moves mail to Deleted Items. Nothing is ever deleted permanently, and you can undo.
A sample Tuesday · three-person team
Picture the possibility
If Smart Inbox saved one person 15 minutes each working day, that would be 75 minutes over a five-day week. If five teammates each saved the same, that would be 6 hours and 15 minutes of team time each week. What could your team do with that time?
An illustration, not measured customer savings or a promise. Actual time saved depends on your workflow.
Security
Start read-only. Each person can choose read and reply, or full access, with separate Microsoft consent. Sending and mailbox actions stay under your control.
New mailbox connections default to read-only. Read and reply, and full access, are implemented for users who explicitly choose them and complete separate Microsoft consent. Shared-mailbox use still needs live acceptance checks.
Details in the security overview and the trust center.
Pricing · Founding pilot
Request a 14-day, no-card trial. Seth will confirm your team's setup and next steps by email. A request does not create an account or start a trial. No automatic charge.
Tell us how your team works. Seth reviews the request and helps you understand the setup and next steps by email.
Send your team details through the inquiry form. Seth will reply with the next steps.
Choose your work mailbox and complete Microsoft consent. Shared connections remain subject to live acceptance.
After sync and AI preparation, your administrator reviews the useful workspace and starts the trial. No card, no automatic charge.
More than 3 people? Add $29/month per additional person with their own work mailbox: 5 people $157/month; 10 people $302/month. Extra shared mailboxes are not included. Request larger-team setup or ask about a custom deployment. Prices in USD, plus applicable tax. Full pricing and plan details.
Smart Inbox started with the email work behind quotes and orders. The same questions come up across a team: what needs attention, who is handling it, and what did we promise next? Tell me where email handoffs or follow-ups break down for your team. I read every inquiry myself.
SethSeth Ervin, founder, Ashby Systems